Provost Grants for PhD Students with Families

The Family Grant helps to offset the cost of childcare and other expenses for PhD students with children.

Fall/Academic Year Grant Cycle:

During the Fall Grant application period, eligible PhD students may receive up to $5,000 for one child, $2,500 for each additional child, with a $10,000 maximum per family. The Fall Grant application period is intended to fund the entire academic year and those graduating in December. Students graduating in December will be eligible for partial grants. 

During the Spring Grant application period, eligible PhD students may receive up to $2,500 for one child, $1,250 for each additional child with a $5,000 maximum per family. The Spring Grant application period is for those who did not qualify for Fall grants or had a qualifying life change after the Fall application deadline. If you received a Fall Grant and did not have a qualifying life change, do not apply for the Spring Grant. 

Fall Application Opens: August 21- September 22, 2023 

Spring Application Opens: TBD

Direct all questions to grad-grants@upenn.edu. 

Apply here

Eligibility

Eligible doctoral students must:

• Have a dependent child or children under the age of 18 or disabled living with them. In order to be considered, fall applicants must have their baby/child by December 15, 2023 and spring applicants must have their baby/child by April 21, 2024. Those expecting babies/children after the application deadline, should still apply by the deadline then submit the proof of child documentation after the baby is born or adopted. Please indicate this late document on the application.  
• Be currently registered in a Penn PhD program and in good academic standing. Students on leave (except family and medical leave) during either semester are not eligible.
• Only PhD doctoral students can apply.
• Be enrolled in years 1-8. Students in year nine or beyond are not eligible.
• Students who received PhD grants during the fall term are not eligible to reapply during the spring cycle unless they had/adopted a baby after December 15, 2023 or had a qualifying life event like marriage, divorce, employment change, insurance eligibility change. 

Documentation

Below are the required documentation* items that must be submitted via the online document submission form, select "PhD Grant Application" in the drop-down menu when you upload documents. Have all of your documents ready when you begin the application. If you are unable to provide a required document you must provide a written explanation of its absence. 

• Copies of the 2022 U.S. tax returns for student and spouse (if filing separately).
• 2022 W2s for student and spouse/partner. (Penn W2s for 2022 can be accessed here.)
• Copies of the most recent two pay stubs for all working adults in the household. (Stipend and campus employment pay stubs can be found in Workday.) 
• If applicable, proof of tuition or childcare expenses for dependents, in the form of daycare/childcare invoices, cancelled checks, and/or money transfer receipts to caregivers. 
  Documentation is required only if a childcare related expense is listed on the application.
• Documentation that you have child(ren). This documentation can include one of the following:
  • your tax returns if you've claimed the child(ren) as dependents;
  • a copy of the child(ren)'s birth certificate(s) or U.S. passport(s);
  • copy of the Dependent I-20 or DS2019 forms;
  • health insurance documents.
• Documentation of any other major costs or expenses reported in your application, as relevant. 

*All documentation will be handled in accordance with the University's privacy policies.

Grant Considerations

Before you apply, you should know:

• Grants are not guaranteed. Grants are disbursed as funding allows, with priority given to the students who demonstrate the highest financial need. (Do note, due to the economic impact of COVID-19, we are anticipating a larger pool of high-need applicants, as a result, families with higher household incomes may not receive awards as they have in previous grant cycles.) 
• Grants are awarded in the range of $500-$5,000. (Families with higher household income and assets may receive grants less than the maximum award amount.)
  • Fall Grant/Academic year: $5,000 for one child, $2,500 for each additional child with a $10,000 maximum per family.
  • Spring Grant: $2,500 for one child, $1,250 for each additional child with a $5,000 maximum per family.
• Married and/or partnered PhD students should submit only one application.
• Grants are awarded annually, and you must reapply each year.
   
• Fall 2023 and 23-24 AY grant recipients will be notified by late October, with funds disbursed in November 2023. Spring 2024 grant recipients will be notified by early March and funds will be disbursed in March 2024. 
   
• Funds will be processed through your student account. This is a separate system from Workday. You must you must set up direct deposit in in PennPay via a U.S. bank, FlyWire, or PayMyTuition or a paper check will be mailed to the permanent address listed in your Penn Profile. 
   
• If you have an outstanding balance on your student account, the grant will be applied to your bill. Any remaining funds will be disbursed to you as a student account refund, leaving a zero balance on your student account. If you have outstanding charges in excess of the grant amount, the grant will apply to those charges and no refund will be processed. 
   
• All University grants to individuals may be considered taxable income by the government. You are responsible for reporting the grant income and paying any applicable taxes.  Depending on your tax status, taxes may be withheld prior to the grant disbursement. Such taxes may be refunded when students file annual taxes with the IRS. The SFS website provides additional information regarding withholding taxes on grants and aid for non-U.S. citizens.  
   
• If you are receiving student loans or other forms of aid, this grant could reduce your loan amount or exceed your semester budget maximum. Students who are receiving funding up to or beyond their approved aid budget are responsible for contacting Student Financial Services to understand how receiving this grant may affect their aid package. There may be options available to you for a budget adjustment or other steps in order to receive all awarded funds, depending on your individual circumstances. Contact graduateaid@pobox.upenn.edu or schedule an appointment with a Graduate Financial Aid Counselor to discuss your account status.
   
• If you do not remain in good academic standing during the period covered by the grant, some or all of the grant funds may be rescinded.
   
• Applicant funding status and fellowship stipend amounts will be verified with graduate groups and school finance administrators. You are responsible for notifying us if your funding status changes during the period covered by the grant. Failure to do so will result in grant funds being rescinded.
   
• If you provide false or misleading information or documentation in your grant application, the grant funds will be rescinded, and  you will be referred to the Center for Community Standards and Accountability (CSA) for disciplinary action. 

How to Apply 

• Complete the online application.
• Submit required documents using this oonline document submission form, include the text "PhD Grant Documentation" in the message field. 

Failure to provide all necessary documentation will result in delays reviewing your application or rejection of application. You may be asked to provide additional documentation or information needed to evaluate your application. 

*We are committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to, or use of, the information collected online. 

Direct all questions to grad-grants@upenn.edu. 

Read how Penn respects and protects your data. 

This grant helps to offset the cost of dependent health insurance for PhD students with children and/or spouses.

During the Fall/academic year application cycle, eligible students may receive grant funds up to $1,000 per dependent. 

During the Spring application cycle, eligible students may receive up to $500 per dependent.

Fall Application Opens: August 21- September 22, 2023

Spring Application Opens: TBD

Direct all questions to grad-grants@upenn.edu. 

Apply here

Eligibility

Eligible doctoral students must:

• Have a dependent child or children under the age of 26 or disabled living with them at least part of the time and/or have a spouse. Children must be born by December 15, 2023 for Fall applications. Children must be born/adopted by April 21, 2024 for Spring applications. Those expecting babies/children after the application deadline, should still apply by the deadline then submit the proof of child documentation after the baby/child is born/adopted. Please indicate this late document on the application.  
• Have purchased a qualifying health insurance policy for their dependents/spouse for the current year. The policy does not have to be PSIP, but the policy must meet the criteria listed below.
• Be currently registered in a Penn PhD program and in good academic standing during period covered by the grant cycle. Students on leave (except family and medical leave) during either semester are not eligible. Only PhD doctoral students can apply.
• Be enrolled in years 1-8. Students in year nine or beyond are not eligible.
• Preference will be given to students with an annual household income of:
  • $61,000 or less for household of 3 or more
  • $40,000 or less for household of 2
  Students at other income levels may still apply.
• Students who received PhD grants during the fall term are not eligible to reapply during the spring cycle unless they had/adopted a baby after December 15, 2023, or have another qualifying life event like marriage, divorce, employment change, insurance eligibility change. 

Documentation

Below are the required documentation* items that must be submitted via the online document submission form. Select "PhD Grant Application" in the drop-down menu when you upload documents.  Have all of your documents ready when you begin the application. If you are unable to provide a required document you must provide a written explanation of its absence. 

• Copies of the 2022 (or 2022) U.S. tax returns for student and spouse (if filing separately)
• 2022 W2s for student and spouse/partner. (Penn W2s for 2022 can be accessed here.)
• Copies of the most recent two pay stubs for all working adults in the household. (Stipend and campus employment pay stubs can be found in Workday.)
• Proof that you have personally purchased health insurance for your dependents/spouse. Document must include the amount paid for the insurance, this can be an invoice and must list the names of the family members enrolled in the plan. Dental and Vision insurance not included in this program. 
• A benefits summary for the health insurance plan, unless it is PSIP. Benefit summary must outline what the insurance plan covers so we can verify it meets our insurance requirements. Dental and vision insurance plans are not included in this grant program.
• Documentation of any other major costs or expenses reported in your application, as relevant. 

*Our office is committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to, or use of, the information collected online.

Grant Considerations

Before you apply, you should know:

• Grants are not guaranteed. Grants are disbursed as funding allows, with priority given to the students who demonstrate the highest financial need.
• Grants are awarded in the range of $250-$1000 for the fall cycle and $250-500 for the spring cycle. (Families with higher household income and assets may receive grants less than the maximum award amount.)
• If you are applying for an insurance grant for a spouse who is also a Penn PhD student, they should apply directly for the health insurance program for PhD students.
• Grants are awarded annually, and you must reapply each year.
• Fall 2023 and 23-24 AY grant recipients will be notified by late October, with funds disbursed in November 2023. Spring 2024 grant recipients will be notified by early March and funds will be disbursed in March 2024. 
   
• Funds will be processed through your student account. This is a separate system from Workday. You must you must set up direct deposit in in PennPay via a U.S. bank, FlyWire, or PayMyTuition or a paper check will be mailed to the permanent address listed in your Penn Profile. 
   
• If you have an outstanding balance on your student account, the grant will be applied to your bill. Any remaining funds will be disbursed to you as a student account refund, leaving a zero balance on your student account. If you have outstanding charges in excess of the grant amount, the grant will apply to those charges and no refund will be processed. 
   
• All University grants to individuals may be considered taxable income by the government. You are responsible for reporting the grant income and paying any applicable taxes.  Depending on your tax status, taxes may be withheld prior to the grant disbursement. Such taxes may be refunded when students file annual taxes with the IRS. The SFS website provides additional information regarding withholding taxes on grants and aid for non-U.S. citizens.  
   
• If you are receiving student loans or other forms of aid, this grant could reduce your loan amount or exceed your semester budget maximum. Students who are receiving funding up to or beyond their approved aid budget are responsible for contacting Student Financial Services to understand how receiving this grant may affect their aid package. There may be options available to you for a budget adjustment or other steps in order to receive all awarded funds, depending on your individual circumstances. Contact graduateaid@pobox.upenn.edu or schedule an appointment with a Graduate Financial Aid Counselor to discuss your account status.
   
• If you do not remain in good academic standing during the period covered by the grant, some or all of the grant funds may be rescinded.
   
• Applicant funding status and fellowship stipend amounts will be verified with graduate groups and school finance administrators. You are responsible for notifying us if your funding status changes during the period covered by the grant. Failure to do so will result in grant funds being rescinded.
   
• If you provide false or misleading information or documentation in your grant application, the grant funds will be rescinded, and  you will be referred to the Center for Community Standards and Accountability (CSA) for disciplinary action. 

Criteria for insurance plans for dependents/spouse:

1. The insurance plan must be provided by a company licensed to do business in the United States, with a U.S. claims payment office and a U.S. telephone number. The company must have a process to remit payments to providers within the U.S. However, if you and/or your family will be living outside of the United States the insurance plan must cover your dependents in the area where you/they reside.
2. The insurance plan must provide coverage for pre-existing conditions, or have been in effect long enough that any waiting period has passed.
3. Your insurance plan must provide coverage for both in-patient and out-patient medical care in the area of your residence, including routine office visits, specialist office visits, diagnostic testing, imaging and physical therapy. A policy that provides only emergency or urgent medical care in this area does not meet this requirement.

You will be asked to provide a benefits summary for the insurance plan when you apply unless it is PSIP, and we will audit the plans. In addition, you will be required to sign an attestation that your plan meets these criteria. If during the audit, we find that your plan does not meet these criteria, any grant funds will be rescinded.

How to Apply 

• Complete the online application.
• Submit required documents using this online document submission form, include the text "PhD Grant Documentation" in the message field. 

Failure to provide all necessary documentation will result in delays reviewing your application or rejection of application. You may be asked to provide additional documentation or information needed to evaluate your application. 

*We are committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to, or use of, the information collected online. 

Direct all questions to grad-grants@upenn.edu. 

Read how Penn respects and protects your data. 

Grants for Students with Financial Need
Penn offers a number of funding sources to support individual students with financial need. These include:

• Insurance Grants for PhD Students
  The University offers two grant programs for PhD students to help offset the cost of health insurance and dental insurance. These grants are funded by the Office of the Provost and administered by the Graduate Student Center and the Office of Student Registration and Financial Services.


• Trustees’ Council of Penn Women Emergency Grant
  The Trustees' Council of Penn Women will offer grants to students who have special financial needs. Special consideration will be given to women students. Grants will be for sudden, compelling, and unanticipated need due to changed financial circumstances. Examples include the death or unemployment of a parent or illness. These students would be unable to continue their studies without special financial assistance. Students should demonstrate resourcefulness and self-reliance in their quest for a Penn education, and their qualities should identify them as role models for other University students.
   
• Graduate Emergency Fund and Undergraduate Emergency & Opportunity Funding
  Unexpected financial circumstances can cause undergraduate, graduate, and professional students stress and impact their ability to achieve and thrive. The Division of the Vice Provost for University Life's Access and Retention Fund provides one-time Emergency Funds or Opportunity Grants to help low-income and/or first-generation undergraduate students participate in experiences they otherwise cannot afford.


• Career Services summer funding for internships
  Many summer internships, particularly in certain fields, provide only a small stipend or do not pay at all. Frequently the internships are located in cities with a high cost of living. This means that many students are unable to take advantage of excellent positions, which are sometimes the first step on a career in a given field. Other students wish to participate in not for profit or NGO work abroad, or to do a research project, but the travel costs to get there are prohibitive.


• Patsy Takemoto Mink Education Support Award ​​​​​
  The Patsy Takemoto Mink Education Foundation will offer five Education Support Awards of up to $5000 each to assist low-income women with children who are pursuing education or training. Awardees will be selected based on: Financial need, personal circumstance, educational path, vocational or occupational goals, and service or activist or civic goals.